8 Essentials to Consider When Selecting Conference Room Technology

Selecting the right conference room technology is crucial for running productive and efficient meetings. With so many options available, choosing the right solution can be overwhelming. At Astrogate, we highlight 8 key considerations when evaluating conference room technology—and show how ASTROS solutions can elevate your meeting experience.

1. Room Size and Layout

The size and layout of your meeting room directly impact the technology you need. A small huddle room may only require a display and speakerphone, while larger boardrooms need multi-display setups, microphones, and cameras for remote participants.

• ASTROS Station AS-101: Ideal for small rooms with up to 10 users.

• ASTROS Station AS-201: Supports up to 20 users and includes the One-to-Many feature to share content across multiple displays, accelerating collaboration and workflow for creative projects.

2. Display Technology

Your display technology determines how clearly participants see presentations and content. Options include projectors, LED displays, and interactive touchscreens.

• Interactive touchscreens combined with ASTROS unlock features like Touch Back and Collaboration Tools, enhancing team interaction and project engagement.

• Consider size, resolution, and brightness to meet your audience’s needs.

3. Audio Quality

Clear, reliable audio is essential for effective communication. Room acoustics determine the best setup, whether using soundbars, ceiling speakers, or individual microphones.

• ASTROS Conference reduces complex wiring and allows users to connect wirelessly to the room’s audio devices, enabling seamless audio communication without installation headaches.

4. Video Quality

High-quality video is crucial for modern meetings. ASTROS ensures:

• Enhanced video resolution for in-room participants

• Smooth video streaming with minimal latency

• Compatibility with various video conferencing platforms

Selecting a solution with high-resolution and consistent frame rates ensures effective communication in hybrid meetings.

5. Connectivity

Reliable connectivity is a must in today’s digital workspace. Choose technology that supports both wired (HDMI, USB) and wireless (Bluetooth, Wi-Fi) connections.

• Wireless solutions like ASTROS provide flexibility for dynamic meeting setups.

• Wired options ensure stability for critical presentations.

• Combining both can cover all scenarios in your meeting space.

6. Control and Management

Simplifying device management saves time and increases productivity.

• ASTROS Manager: A browser-based platform that lets IT teams monitor, configure, and schedule ASTROS Stations.

• Centralized control ensures multiple devices are easy to manage and reduces setup complexity.

7. Security and Privacy

Protecting sensitive information is critical in any meeting. ASTROS ensures:

• Secure slide sharing to displays

• Network settings, login codes, and encryption to protect content

• User authentication to maintain privacy and confidentiality

When choosing conference room technology, prioritize solutions that safeguard your data.

8. Support and Maintenance

Reliable support and ongoing maintenance ensure your technology stays up-to-date and functional. ASTROS offers:

• Responsive customer support

• Regular firmware updates

• Guidance for optimizing your conference room setup

Conclusion

Choosing the right conference room technology requires considering:

• Room size and layout

• Display, audio, and video quality

• Connectivity options

• Control and management

• Security and privacy

• Support and maintenance

ASTROS solutions meet all eight essentials, enabling productive, efficient, and collaborative meetings.