8 Essentials to Consider When Selecting Conference Room Technology

At Astrogate, we understand the importance of selecting the right conference room technology to ensure productive and efficient meetings. With so many options available on the market, it can be overwhelming to know where to start. In this article, we will discuss the 8 essentials to consider when choosing conference room technology. We will also show you why ASTROS solutions are the best for your conference room.

1.Room Size and Layout

The size and layout of your conference room will impact the technology you choose. Consider the number of people who will be using the room and the purpose of the meetings. A small huddle room may only require a basic display and speakerphone, while a larger boardroom may need a combination of displays, microphones, and cameras to accommodate remote participants. In the ASTROS product series, we have our ASTROS Station AS-101 and AS-201,which are wireless presentation gateways. For smaller rooms, the AS-101 is a perfect fit. If your meeting room is large, AS-201 enables 20 people to connect to the Station at the same time. You can also use the One-to-Many feature to share content to multiple displays to accelerate the workflow and collaboration for creative projects.

2.Display Technology

The display technology you choose will greatly impact the overall meeting experience. From traditional projectors to modern LED displays, there are many options to choose from. Additionally, many companies are opting for interactive touchscreens due to their ease of use and collaborative features. When a touchscreen integrates with wireless presentation, your team can unlock more possibilities for projects. You can check ASTROS features Touch Back and Collaboration Tools to know more details. Consider the size, resolution, and brightness of the display to ensure it meets the needs of your room and audience.

3.Audio Quality

Clear and reliable audio is crucial for effective communication during meetings, and it is essential to consider the acoustics of the room when choosing an appropriate audio solution. This can include a soundbar, ceiling speakers, or individual microphones, depending on the size and shape of the room and the number of participants.

If you are concerned about installation difficulties, you can use ASTROS Conference which reduces the need for complex wiring. It allows users to connect wirelessly to the room’s video conferencing peripherals, enabling seamless audio and video communication without the hassle of extensive installations.

4.Video Quality

Video conferencing has become a standard in modern meetings, and high-quality video is essential for effective communication. While most video conference software is designed to send 720p video to balance video quality and bandwidth consumption, you can use ASTROS Conference which provides better video quality for people in the meeting room. To ensure smooth and clear video conferences, it’s important to consider the resolution, frame rate, and compatibility of the video solution.

5.Connectivity

In today’s digital age, it is essential to have reliable and easy-to-use connectivity options for all devices. Choose a solution that offers both wired and wireless connectivity options, including HDMI, USB, Bluetooth and more. Wireless solutions provide flexibility, while wired solutions provide stability. You can also consider having two solutions in the meeting room to cover all scenarios.

6.Control and Management

Simplifying the control and management of conference room technology can save time and increase productivity. Take ASTROS Manager  for example. It is a browser-based platform that allows IT staff to monitor, configure, and schedule the deployed ASTROS Stations, making it easy and quick to set up every station. When selecting a conference room solution, consider a centralized control system that can manage multiple devices and settings.

7.Security and Privacy

Protecting sensitive information and ensuring privacy during meetings is critical. With ASTROS, sharing slides to the display is secure and worry-free. We prioritize your security through network settings, login codes, and other measures. You can check our User manual to see how to enhance security while using ASTROS. When choosing a conference room solution, consider security features such as encryption and user authentication to keep your meetings confidential and secure.

8.Support and Maintenance

Finally, consider the support and maintenance options available for your conference room technology. Choose a solution with reliable customer support and regular maintenance to ensure your technology remains up-to-date and functioning properly.

In conclusion, selecting the right conference room technology requires careful consideration of the room size and layout, display technology, audio and video quality, connectivity, control and management, security and privacy, and support and maintenance. By choosing a solution that meets these 8 essentials, you can ensure productive and efficient meetings that will benefit your business. If you want to explore, what ASTROS could do for you, please feel free to contact one of our experts right here: